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GRABAAWR
BIKE NORTHWOODS TOUR
SAGBRAW
WILL TO BEN
TRI-STATE TOUR
RAGBRAI® TRANSPORTATION
BICYCLE ILLINOIS EVENTS
POLICIES AND PROCEDURES
GENERAL UPDATES
Event Registration
Supported Hotel Policies
Food Policies
Pricing and Registration
Transition Announcement

UPDATES
Pricing Schedule and Full Registration

Extra Services and MerchandiseNon-Rider RegistrationsVolunteer Registrations
Regular and Late Registration PeriodsNon-Rider RegistrationsVolunteer Registrations


Our pricing schedule in general will be similar to previous years and all events will follow the same pricing schedule. The earlier you register the lower the rates will be!

Our pricing will accelerate quickly so register as soon as possible in order to take advantage of the lowest possible rates. Please share this information with your family, friends, and riding partners as well or sign them up yourself so they can also get the best possible rates!

GRABAAWR

Bike Northwoods Tour

  • Click Here to register for the Bike Northwoods Tour.
  • Click Here for the Bike Northwoods Tour price schedule.

SAGBRAW

Will to Ben

Tri-State Tour Chicago Century

  • Click Here to register for the Tri-State Tour Chicago Century.
  • Click Here for the Tri-State Tour Chicago Century price schedule.

Online and Paper Forms
Both online and paper registration forms will be available. You will need to register online if you want to use a credit card or via the paper registration forms if you do not wish to pay the additional processing fees charged by RaceRoster or pay by check or money order. The rates for paper registrations will be charged based on the postmark date so make sure to mail them in early!

Sales Tax
We will have two separate registration forms for each event - one for Wisconsin residents and one for non-Wisconsin residents in order to appropriately charge 5.6% sales tax to Wisconsin residents for all services and merchandise items per Wisconsin state and county law.

Refunds

WE DO NOT ISSUE ANY REFUNDS AT ANY TIME FOR ANY REASON

If you do not participate and would like a refund you MUST purchase an individual travel insurance plan, which will reimburse you according to the plan coverage. Many plans are very reasonably priced.

As part of your initial online registration you will have the option to purchase an individual travel insurance plan offered through RegShield. This plan must be purchased as part of your initial online registration - it cannot be added later.

If do not purchase the RegShield plan online or register using the paper registration form you can still purchase an individual travel insurance plan. Click Here or visit https://www.travelexinsurance.com/ to get the details and benefits of the plan offered through Travelex Insurance, get a quote, and purchase coverage.

  • Click Here for more information about our refund policy.
  • Click Here for more information about changes and cancellations.

Regular and Late Registration Periods

Regular Rider Registration
We want to strongly encourage people to register well before the start of the tour because we need to accurately know how many participants to expect and have adequate time to properly prepare such things as food, equipment, busses, t-shirts, printed cue sheets, etc. We will also not have very much extra room in our vehicles to bring any unneeded extra supplies or equipment with us such as towels, tents, or chairs.

Accordingly, regular registration for all week-long tours will close at 11:59 pm CDT on the Friday four weeks before the tour starts. Before the regular registration deadline, we will guarantee the availability of all services and merchandise items.

We do not accept any type of initial deposit - the full amount for every event is due at the time of registration.

Week-Long Tour Pricing Schedule
Pricing starts
Pricing ends
Full Tour
Registration
Partial Day Tour
Registration
(each day)
Non-Rider
Full Tour
Registration
Non-Rider
Partial Day Tour
Registration
(each day)
-
Jan. 15th
$429.00
$85.00
$179.00
$35.00
Jan. 16th
Mar. 15th
$479.00
$95.00
Mar. 16th
Regular
registration
deadline
$529.00
$105.00

Late Rider Registration
After the regular registration deadline, a late fee of $125.00 for the full tour and $25.00 per day for a partial day tour will be assessed. We also cannot guarantee the availability of registration for any event or service or merchandise item.

Week Before and Day of Event Registrations
Our prices will significantly increase one week before and during the tours themselves.

  • The prices for all services and merchandise items will increase by about 60% one week before the tour
    and
  • ALL PRICES WILL DOUBLE THE DAY OF THE TOUR ITSELF

All registrations must be completed online starting one week before the tour to ensure that we receive your information and proper payment in a timely manner; paper registrations will no longer be accepted. Due to the lack of internet availability all registrations will be completed via paper forms the day of the tours itself.

Pricing starts
Pricing ends
Full Tour
Registration
Partial day tour
registration
(each day)
Non-Rider
Full Tour
Registration
Non-Rider
Partial Day Tour
Registration
(each day)
Saturday four
weeks before
the start of
the tour
Friday one
week before
the start
of the tour
$629.00
$125.00
$279.00
$55.00
Saturday one
week before
the start of
the tour
Friday one
day before
the start
of the tour
$829.00
$165.00
$379.00
$75.00
Day of event
$1029.00
$205.00
$479.00
$95.00

Non-Rider Registrations
Non-riders are people who will be attending the tour but not actually riding a bicycle, such as private SAG vehicle drivers, friends, family members, etc.

From our experience non-riders make the BEST volunteers and we strongly want to encourage them to attend the tours. As a result we are keeping non-rider prices very low and we will not be charging any fees for any additional on tour vehicles. More information about our volunteer opportunities will be coming soon.

Volunteer Registrations
We are still working on our vounteer policies and procedures and volunteer registration will open up later. If you are interested in participating as a volunteer we strongly recommend registering now to assure yourself a spot in the tour. If you are later accepted as a volunteer we will refund you the registration fee difference.

Extra Services and Merchandise
You can also sign up for the following extra services when you register:

  • Transportation service to the start of the tour (GRABAAWR and Will to Ben only)
  • Long-Term Personal Vehicle Parking During the Tour
  • Free baggage delivery service to our supported hotel(s) in each stopping town
  • Mechanical Support Plan
  • Towel Service
  • Tent Rental
  • Chair Rental
  • Bike Wisconsin Water Bottles
  • Extra Bike Wisconsin T-Shirts
  • Bike Wisconsin Baseball Hats
  • Bike Wisconsin Polo Shirts

We are still working on developing a new Bike Wisconsin jersey and will follow up when they become available.

Transportation Services
All transportation services include transportation for you, your bicycle, and your baggage. There will be an additional $25.00 fee to transport recumbents and tandems. However a tandem bicycle will not incur an additional fee if both people riding it register for the same transportation service. Trikes (bicycles with three wheels) are not allowed due to our inability to easily and quickly transport them.

Long Term Parking - no charge

Supported Hotel Baggage Delivery Service - no charge

  • Click Here for more information about our Free Supported Hotel Baggage Delivery Service

Mechanical Support Plan
Our mechanic offers a pre-paid Mechanical Support Plan which includes:

  • All mechanical labor services on the road during the ride, every riding day, including flat tire changing.
  • A pre-ride inspection the day before your first riding day of the event.
  • A free loaner wheel in case of unrepairable wheel damage (subject to availability).
  • A free loaner bicycle if case your bicycle can not be repaired on the road during the ride (subject to availability).
  • A 15% discount on post-ride services and repairs not included in the mechanical service plan, such as bike wash and tune-up services.

The mechanical support plan is a fantastic value and makes a LOT of sense! Considering the minimum fee for any single service is at least $20 and an on road visit from the mechanic is $50, the mechanical support plan will easily pay for itself. You'd be crazy NOT to purchase it!

  • Click Here for more information about the Mechanical Support Plan.
  • Click Here for more information about our mechanical support services.
Pricing starts
Pricing ends
Price per day
(2 day minimum)
-
Friday one
week before
the start
of the tour
$9.99
Saturday one
week before
the start of
the tour
Friday one
day before
the start
of the tour
$15.00
Day of event
$20.00

 

Towel Service
Includes a fresh towel and washcloth each day of the tour.

Pricing starts
Pricing ends
Price per day
-
Friday one
week before
the start
of the tour
$6.00
Saturday one
week before
the start of
the tour
Friday one
day before
the start
of the tour
$10.00
Day of event
$12.00

Tent Rental
Includes daily set-up and take down.

Pricing starts
Pricing ends

Standard tent
Price per day

Jumbo tent
Price per day
-
Friday one
week before
the start
of the tour
$50.00
$75.00
Saturday one
week before
the start of
the tour
Friday one
day before
the start
of the tour
$80.00
$105.00
Day of event
$100.00
$150.00

Chair Rental

Pricing starts
Pricing ends
Price per day
Nov. 1st
Friday one
week before
the start
of the tour
$10.00
Saturday one
week before
the start of
the tour
Friday one
day before
the start
of the tour
$16.00
Day of event
$20.00

P.O. Box 70769 • Madison, WI 53707 • (888) BIKE-WI-1 [245-3941]
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